Privacy Policy

1. Introduction

CareerForma ("we," "us," "our," or "Company") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

Please read this Privacy Policy carefully. If you do not agree with our policies and practices, please do not use our Services. By accessing and using CareerForma, you acknowledge that you have read, understood, and agree to be bound by all the terms of this Privacy Policy.

2. Information We Collect

2.1 Information You Provide Directly

• Account information (name, email, and authentication credentials established when access is set up through CareerForma or a sponsoring organization)
• Career profile data (work experience, education, skills, certifications)
• Military service information (branch, rank, MOS codes, dates of service)
• Uploaded documents (resumes, military records, evaluations, transcripts)
• Journal entries and personal career notes
• Job preferences and search criteria

2.2 Information Collected Automatically

• Log data (IP address, browser type, access times)
• Device information (hardware model, operating system)
• Usage data (pages viewed, features accessed, time spent)
• Standard platform-level cookies and technical features necessary to operate and secure the service

3. How We Use Your Information

• To provide, maintain, and improve our Services
• To create and manage your Career Profile
• To analyze your skills and match you with career opportunities
• To generate resumes and career recommendations
• To communicate with you about your account and services
• To comply with legal obligations and enforce our Terms of Service
• To prevent fraud and protect against malicious activity

CareerForma does not sell personal information.

4. Data Security

We implement industry-standard security measures to protect your personal information, including:

• Encrypted data transmission (HTTPS/TLS)
• Secure password storage using strong hashing algorithms
• Access controls and authentication protocols
• Security hardening and vulnerability remediation as part of ongoing development

However, no security system is impenetrable. While we strive to protect your information, we cannot guarantee absolute security of data transmitted over the internet.

5. Your Privacy Rights

Depending on your location, you may have the following rights:

• Access: You can request a copy of your personal data
• Correction: You can update certain account and profile information, including your name, phone number, location, and professional profile links. Some information, such as your email address, may require contacting privacy@careerforma.com for assistance.
• Deletion: You may request deletion of your account and associated personal information by contacting privacy@careerforma.com. CareerForma may take reasonable steps to verify the request before processing it. Deletion is subject to limited legal, security, contractual, and backup-related exceptions. Some information may remain in protected backups until those backups expire through their normal lifecycle, and properly de-identified aggregate information may be retained when it can no longer reasonably identify you.
• Portability: You may download certain account and career-profile information through available export tools. You may contact privacy@careerforma.com with questions or requests concerning other personal information associated with your account.

6. Third-Party Services

CareerForma uses third-party service providers to operate and support the service, which may include cloud hosting infrastructure, authentication services, email delivery, document processing, AI-assisted processing, and occupational and job-information retrieval. CareerForma does not process participant payments through these providers. The retention, use, and transfer of data by these providers are subject to their own terms and applicable agreements. For details about specific services, see the Security and Privacy page or contact privacy@careerforma.com.

7. Children's Privacy

Our Services are not directed to individuals under 13 years of age. We do not knowingly collect personal information from children under 13. If we learn we have collected such information, we will delete it promptly.

8. Policy Changes

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of CareerForma constitutes acceptance of updated terms.

9. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us at: